Skip to content
Innoventry
← Back to help

Agricultural Mandi & Grain Commission Agent (Aadath)

Innoventry's Grain Commission Agent (Aadath) module is specialized for commission agents (Aadtiyas/Arthiyas) operating in Indian Agricultural Produce Market Committee (APMC) grain mandis. It automates statutory state agricultural market fees, Rural Development Fund (RDF), Punjab Infrastructure Development Fund (PIDF), labor handling, farmer I-Forms, and buyer J-Forms.

1. Mandi Market Yard & Statutory Deduction Setup

Defines APMC market yard regulations, commodity packing units (bags/quintals), and statutory deduction rates applicable to crops (Wheat, Paddy, Mustard, Cotton, Pulses).

  • Desktop Navigation: Grain Agent > Mandi Setup
  • Web / Mobile Route: /main/grainagent/manage

Configurable Deduction Rates per Commodity

  • Commission Rate (Aadath): Agreed agent commission percentage (e.g., 2.5%).
  • Market Fee (Mandi Tax): State APMC market tax percentage (e.g., 2% or 3%).
  • Rural Development Fund (RDF): Statutory state agriculture development cess.
  • Labor Handling Charges:
    • Unloading rate per bag
    • Weighing (Tulai) rate per bag/quintal
    • Filtration (Chhanai) rate
    • Stitching (Silai) rate
    • Loading rate onto buyer trucks
  • Voluntary Contributions: Gaushalla, Vyapar Mandal donations.

2. Generating Farmer Purchase I-Forms

The I-Form documents the arrival of agricultural produce brought by farmers to the commission agent's shop/fhad.

  • Desktop Navigation: Grain Agent > I-Form > New I-Form

Step-by-Step Procedure

  1. Farmer Ledger: Select the farmer's ledger. The system displays their village, contact number, and any seasonal advance balance.
  2. Select Mandi & Crop: Select the active Mandi yard and crop commodity (e.g., Wheat / Gehu).
  3. Record Quantities:
    • Enter the number of Bags and Weight (in Quintals/Kilograms).
    • Enter the Auction Rate (e.g., ₹2,275 per Quintal).
    • The system computes the Gross Produce Value.
  4. Automatic Statutory Deductions:
    • The software automatically calculates and itemizes:
      • Market Fee and RDF
      • Unloading, Tulai (weighing), and Silai (stitching) labor charges
      • Commission and charitable cess
  5. Net Farmer Payable:
    • Gross Value minus Total Deductions equals Net Farmer Due.
  6. Click Save:
    • An official I-Form voucher is recorded and printed for mandi committee records.

3. Generating J-Forms (Farmer Settlement Slip)

The J-Form is the official legal document handed over to the farmer confirming the sale of their produce, statutory deductions, and final payment release.

  • Desktop Navigation: Grain Agent > J-Form > New J-Form

Step-by-Step Procedure

  1. Click New J-Form and select the farmer.
  2. Click Import from I-Form and select the active I-Form lot.
  3. Review actual weighed quantities and agreed crop grade/dressing.
  4. Advance Adjustment:
    • If the farmer received seasonal fertilizer or seed cash advances earlier in the agricultural season, select Adjust Advance.
    • The advance principal is deducted from the produce proceeds.
  5. Click Save & Print J-Form:
    • The system prints the standardized J-Form with complete breakdown of weight, price, APMC deductions, and net amount paid.
    • Farmer's ledger is updated instantly.

4. Grain Sale to Buyer / Mill

When the grain is auctioned or sold to commercial grain traders, flour mills, or government procurement agencies (FCI/Markfed).

  • Desktop Navigation: Grain Agent > Grain Sale

Step-by-Step Procedure

  1. Buyer Ledger: Select the purchasing trader or flour mill.
  2. Select Produce: Choose the crop commodity and import quantities from the confirmed auction lots.
  3. Billing Breakdown:
    • Produce cost (calculated on auction rate)
    • Plus agent commission percentage
    • Plus loading and bag stitching charges incurred on buyer behalf
    • Plus applicable GST or statutory mandi levies
  4. Save & Invoice: Save the sale invoice. The buyer's receivable account is debited, and the agent's commission income is credited.

5. Mandi Outward Gate Pass

Required by APMC mandi authorities before transport trucks carrying grain can depart the market yard.

  • Desktop Navigation: Grain Agent > Gate Pass

Step-by-Step Procedure

  1. Click New Gate Pass.
  2. Select the Grain Sale Invoice.
  3. Enter the Vehicle Number (e.g., PB-02-CD-5678), Driver Name, and destination godown/mill.
  4. Verify bag counts and total weight.
  5. Click Print Gate Pass:
    • An authorized mandi outward gate pass slip prints with security verification details for presentation at the mandi checkpoint gate.