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Gate Pass Management, Vehicle Dispatch & Delivery Routes

Innoventry's Store and Gate Pass module secures factory and warehouse perimeters by managing the physical movement of vehicles, materials, and equipment entering or departing company premises. It supports inward passes, outward dispatches, and returnable material tracking.

1. Outward Goods Dispatch Gate Pass

Issued by the warehouse dispatch officer before commercial delivery trucks, customer vehicles, or delivery vans are permitted to exit the factory or warehouse gate.

  • Desktop Navigation: Store > Gate Pass > New Outward Gate Pass
  • Web / Mobile Route: /main/storemgmt/manage

Step-by-Step Procedure

  1. Click New Outward Gate Pass.
  2. Link to Commercial Voucher:
    • Click Import from Sale Invoice or Import from Delivery Challan.
    • Select the dispatched invoice or challan. Item descriptions, package counts, and weights load automatically.
  3. Transport & Vehicle Details:
    • Enter the Vehicle Number (e.g., MH-14-GH-1234).
    • Enter the Transporter Name and Driver Name.
    • Enter the driver's mobile number and driving license number if required by company security policy.
  4. Classification: Select Non-Returnable (for goods sold to customers).
  5. Print Gate Pass:
    • Save and print the Security Outward Gate Pass (2 copies: one for the driver, one for the security gate guard).
    • Security verifies physical vehicle contents against the printed pass, signs off, and logs the gate departure time.

2. Inward Material Receipt Gate Pass

Issued by security guards or gate clerks when supplier delivery trucks arrive at the factory gate before materials are unloaded at the warehouse.

  • Desktop Navigation: Store > Gate Pass > New Inward Gate Pass

Step-by-Step Procedure

  1. Click New Inward Gate Pass.
  2. Select the vendor / supplier name.
  3. Enter the vendor's physical delivery challan or lorry receipt (LR) number.
  4. Record the Vehicle Number, driver name, arrival date, and time.
  5. Record total incoming packages, cartons, or gross weighed weight.
  6. The security guard signs the entry pass and directs the vehicle to the designated warehouse unloading bay.
  7. Warehouse storekeepers subsequently link this Inward Gate Pass to generate the final Inward GRN (ChallanInwardTx).

3. Returnable Material Gate Pass (Tools, Dyes & Demo Goods)

Used when company equipment, machinery parts, molds, tools, or demo samples leave the facility temporarily and are expected to be returned.

Step-by-Step Procedure

  1. In the Gate Pass screen, set the pass type to Returnable Gate Pass.
  2. Select the receiver (contractor, technician, or demo customer).
  3. List the equipment, machine components, or tools (including serial numbers).
  4. Set the Expected Return Date.
  5. When the items are brought back:
    • Open Store > Gate Pass > Returnable Register.
    • Search by gate pass number or vehicle number.
    • Verify all items have been returned in good condition and click Mark Returned.
    • If partial items returned, the system keeps the balance quantity open on the tracking register.
Gate Pass Management, Vehicle Dispatch & Delivery Routes — Help | Innoventry